Working with the Menu

• What is the difference between the sections “Drinks”, “Goods”, “Recipe cards”, and “Preparation batches”?

  1. Drinks — these are items prepared in your establishment based on a recipe card (they include ingredients and must be linked to tableware).
  
  They are created for drinks prepared on-site: for example, cappuccino, latte, americano, etc.
  
  After the sale, the system automatically deducts the used ingredients and selected disposable tableware.
  
  We have described in detail how to work with drinks in the Kavapp Admin setup guide. 3.4
  
  2. Products— ready-made products that do not have a recipe card and are sold only per piece.
  
  For example: snacks, bottled water, packaged pastries. Ingredients and tableware are not linked to them.
  
  We have described in detail how to work with products in the Kavapp Admin setup guide, paragraph 3.6.
  
  3. Recipe cards — these are items prepared according to a defined recipe after being ordered. They consist of ingredients but do not include tableware. Examples: hot dogs, sandwiches, add-ons (syrups, toppings). 
  
  They are created to track products used to prepare an order. After the sale, the ingredients listed in the card are immediately deducted from stock.
  
  For more information on creating and working with recipe cards, see the Kavapp Admin setup guide. 3.5
  
  4. Preparation batches
  A separate functionality intended for the pre-preparation of products at the point of sale — with their subsequent listing for sale.
  
  Preparation batches can be sold as finished products or used as ingredients for preparing other items.
  
  Such items are prepared in Kavapp Seller — the barista enters the number of portions, and the system deducts the ingredients according to the recipe, adding the finished product to the stock of the point of sale.
  
  We have described in detail how to work with Preparation batches in the Kavapp Admin setup guide, paragraph 3.7

• How to sell products by weight?

  Option 1. Selling a product by weight
  
  To set up the sale of a product by weight, first create it in the “Products” section. Specify the price per unit of measurement (g/kg/ml/l), and in the “quantity in package” and “unit volume/weight” fields set the value to 1. Be sure to enable the “Request quantity” option. During the sale, the cashier enters the required quantity, after which the system automatically calculates the cost.
  
  Option 2. Simultaneous sale of a product by weight and by unit.
  
  If the same product is sold both by weight and in packages or by unit, it must be configured through the “Recipe cards” section.
  
  First, add the product to the “Ingredients” section.
  
  1) Sale by weight
  Create a recipe card called “Sale by weight”, add 1 gram of the ingredient to it, and set the price per 1 gram. When creating or editing the item, be sure to enable the “Request quantity” option — then, when the cashier enters the quantity (g/kg/ml/l), the system will automatically calculate the cost and deduct the required quantity of ingredients from the warehouse.
  
  2) Sale by unit
  Create a separate recipe card for unit sales: add the quantity in g/kg/ml/l corresponding to one unit (pc/package/portion), and set the price for that unit. During the sale of this item, the system will deduct exactly the quantity of the ingredient specified in the recipe card.
  Within this option, there is no need to create items in the “Products” section.
  
  Example: selling candies by weight and in packaged packs.
  Add candies to the “Ingredients” section, then create a recipe card called “Candies by weight”. Set the sale price per 1 g/kg, enable the “Request quantity” option, and add the ingredient “candies” to the recipe card in the amount of 1 g/kg. During the sale, the cashier will enter the weight (200 g, 700 g, etc.), and the system will automatically calculate the cost and deduct the corresponding quantity.
  
  Next, create another recipe card called “Candies 0.5 kg”. Set the sale price for 500 g (0.5 kg) and the unit of measurement as package. Add 500 g (0.5 kg) of candies to the recipe card. During the sale of this item, 0.5 kg of candies will be deducted.
  

• How to change the order of groups and subgroups in Kavapp Seller?

  The display order of menu groups and subgroups in Kavapp Seller depends on how they are configured in the personal account.
  
  To change the order:

  1. Go to Kavapp Admin → “Menu → Menu groups” or “Menu → Menu subgroups”
  2. Click the sorting button in the upper-right corner of the page and drag the items into the desired order.

  After saving the changes and synchronizing the data in the Kavapp Seller app, the updated order will automatically be displayed in the Kavapp Seller application.

• What do the parameters “Track usage”, “Process through warehouse”, and “Quantity in package” mean when creating or editing ingredients?

  Track usage 

  This setting defines whether the Seller employee must record the ingredient quantity at the beginning and end of the shift.
  
  This function only works if the option to record selected items at the beginning/end of the working day is enabled.

  Process through warehouse 

  The “process through warehouse” parameter is activated for goods that are tracked in the external warehouse (received into stock for later transfer to points of sale). 
  
  In this case, the Seller employee can create a transfer order to their point of sale. The order will have the status “Warehouse order” and can be created even with a zero or negative balance (e.g., 0 or -100 pcs). 
  
  If the item does not have the “process through warehouse” label, an order for it can still be created, but it will have the status “Non-warehouse order”. 
  
  This means the product must be purchased and delivered manually (for example, by the owner or employee) from a wholesale or retail store, not from the company’s warehouse.

  Quantity in package

  This is the standard quantity of an ingredient in one package — specified in the selected unit of measurement (gram, milliliter, piece, etc.).
  
  The selected value will be used by default when ordering each package of the product.
  

  Example: if coffee is delivered in 1 kg packs, the Seller employee must enter 1000 g in the “quantity in package” field. Then, when they order 7 packs, the system will automatically register 7000 g — there is no need to enter the weight manually. 
  
  

  If the product is delivered to the point of sale in varying quantities, enter "1" as the accounting unit, and specify the actual quantity manually when creating each purchase.

• What are modifiers and how to use them?

  Modifiers are a feature available to users on the L tariff plan. They allow flexible configuration of drinks and dishes, enabling the Seller to select or change ingredients during the sale.
  
  This is especially useful if:

  • the same drink can be prepared with different types of coffee or milk;
  • the customer wants to add syrup, topping, or another add-on;
  • the drink is available in multiple sizes;
  • the drink is served in the customer’s own cup.

  Modifiers can change:

  • the tableware assigned to the drink;
  • the recipe card (recipe);
  • the price of the drink.

  How to work with modifiers?

   To create a modifier, log into your Kavapp Admin personal account and open the tab “Menu → Modifiers”.
  
  After creating the modifier, assign the tableware and ingredient groups that can be selected within the modifier.
  
  Ingredient groups are created in the “Menu → Ingredient groups” tab. Ingredients are added to the groups during the creation or editing of each individual ingredient.
  
  The final step is to assign the modifier to a drink. Simply open the edit form of the desired drink and add the created modifier.
  
  After this, when selling the drink in Kavapp Seller, the barista will be able to select the desired modification.
  
  For more information on creating and working with modifiers, see the Kavapp Admin setup guide, paragraph 3.8.